1. General Refund Policy
PATHSHALA THE ICONIC SCHOOL has established this refund policy to ensure clarity and fairness in all fee-related transactions. Please read this policy carefully before making any payments.
2. Admission Fee Refund
2.1 Admission Fee
- Admission fees are generally non-refundable once the admission process is completed and the seat is confirmed.
- If admission is cancelled before the commencement of the academic session, 50% of the admission fee may be refunded.
- No refund will be processed if cancellation occurs after the commencement of classes.
2.2 Security Deposit
- Security deposits will be refunded in full upon successful completion of the academic program.
- Deductions may be made for any outstanding dues or damages to school property.
- Refund processing may take 30-60 days after the final settlement of accounts.
3. Tuition Fee Refund
3.1 Monthly Fee Payment
- Monthly tuition fees paid in advance are refundable if withdrawal occurs before the 10th of the respective month.
- No refund will be processed for fees paid after the 10th of any month.
- Partial month attendance will not qualify for partial refunds.
3.2 Quarterly/Annual Fee Payment
- For quarterly payments, refunds will be calculated on a pro-rata basis for unused months.
- Annual fee payments may be eligible for refund for unused quarters, subject to administrative charges.
- A processing fee of ₹1,000 will be deducted from all quarterly/annual refunds.
4. Transportation Fee Refund
- Transportation fees are refundable with 15 days advance notice.
- Refunds will be processed from the date of written notice submission.
- No refund for transportation fees if notice is given after the 15th of any month.
- Emergency circumstances may be considered on a case-by-case basis.
5. Activity and Development Fee Refund
- Activity fees are generally non-refundable as they cover resources and materials already allocated.
- Development fees are non-refundable as they contribute to infrastructure improvements.
- Exceptions may be made in cases of medical emergencies or family relocation with proper documentation.
6. Circumstances for Fee Refund
6.1 Acceptable Reasons
- Student's serious medical condition preventing attendance (medical certificate required)
- Family relocation to another city/country (transfer documents required)
- Death in immediate family (death certificate required)
- Financial hardship due to unforeseen circumstances (documentation required)
6.2 Non-Acceptable Reasons
- Dissatisfaction with academic performance
- Disciplinary actions taken by the school
- Change of mind without valid justification
- Failure to submit required documents on time
7. Refund Process and Timeline
7.1 Application Process
- Submit written refund application to the school office
- Provide all necessary supporting documents
- Complete the fee refund form with required details
- Obtain clearance from all departments
7.2 Processing Timeline
- Application review: 7-10 working days
- Approval/rejection notification: 15 working days
- Refund processing: 30-45 working days from approval
- Bank transfer completion: 3-5 working days
8. Refund Method
- Refunds will be processed through the same payment method used for the original transaction.
- For cash payments, refunds will be made via bank transfer to the registered account.
- Processing charges levied by banks/payment gateways will be deducted from the refund amount.
- Refunds will only be made to the account holder who made the original payment.
9. Administrative Charges
| Fee Type |
Administrative Charge |
| Tuition Fee (Monthly) |
₹500 |
| Tuition Fee (Quarterly/Annual) |
₹1,000 |
| Transportation Fee |
₹300 |
| Admission Fee |
₹1,500 |
10. Special Circumstances
10.1 Medical Emergency
In case of serious medical conditions requiring extended absence or withdrawal, the school may consider special refund arrangements upon submission of:
- Medical certificate from a registered medical practitioner
- Hospital records and treatment documentation
- Written application from parents/guardians
10.2 Force Majeure
In cases of natural disasters, pandemics, or government-mandated closures, refund policies may be modified as per the circumstances and regulatory guidelines.
11. Appeals Process
- Refund application rejections can be appealed within 30 days of notification.
- Appeals should be submitted in writing with additional supporting evidence.
- The school's management committee will review appeals within 15 working days.
- The decision of the management committee shall be final and binding.
12. Contact Information
For refund-related queries or to submit refund applications, please contact:
